Expressing Gratitude for a Letter

1. I appreciate your prompt reply.

2. Thank you for the prompt reply of...

3. It was a great pleasure to receive your reply.

 

Expressing Gratitude for Materials

1. Thank you for sending me…

2. It was so kind of you to send me…

3. I am grateful to you for sending me…

 

Expressions Used in Sending Materials

1. I am sending herewith (herein)…

2. I am sending you under separate cover

3. I enclose herewith (herein)…

4. You will find enclosed …

5. Attached to this letter you will find …

 

Apologies for a Late Reply

1. I am very sorry to have taken so long in replying to you.

2. Please excuse me for my late reply.

3. I apologize for the delay in replying to your letter.

 

Endings

1. With best wishes (regards).

2. With kind (kindest) regards.

3. With best wishes and regards.

4. With compliments.

5. Thank you once again for …

6. I hope to hear from you soon…

7. We look forward to hearing from you in the nearest future.

8. We look forward to welcoming you in this country.

9. I look forward to the pleasure of seeing you.

Tasks

1. Study the vocabulary above and translate into Russian.

1). In reply to your letter dated March 10, I wish to inform you that our Council is willing to discuss your proposal.

2). Thank you for the letter of December 19 and for the materials you enclosed with it.

3). On behalf of our University I wish to acknowledge with sincere thanks the receipt of your letter of May 12.

4).

5 May

Smith & Brown Ltd/

12 High Street

London E C 2

England

 

Dear Sirs,

We have received your letter of May 4 sent by airmail and thank you for the information you sent to us.

 

Yours sincerely,

John White

PR Manager

 

2. Translate into English.

1). Мы получили Ваше письмо, датированное 28 февраля.

2). Подтверждаем получение Вашего письма от 15 мая, за которое мы Вас благодарим.

3). Подтверждаем с благодарностью получение Вашего письма от 20 января, посланного Вами в ответ на наше письмо, датированное 15 января.

4). С настоящим письмом посылаем Вам доклад профессора В. В. Маслова для публикации в сборнике докладов Симпозиума.

5). Подтверждаем с благодарностью получение Вашего письма от 15 ноября с.г. с приложенной к нему копией проекта.

6). Благодарю Вас за письмо от 10 июня с приложенной к нему копией ваших статей.

7). В ответ на Ваше письмо от 10 июня посылаю вам наши последние данные и таблицы, которые, надеюсь, помогут Вам в Вашей работе.

8). Мы напишем Вам немедленно по получении ответа от завода, изготавливающего эти приборы.

 

3. Correct mistakes in the following dates.

23, February, 2012	November, 2, 2011
20th of July, 2011	August 12 2011
6.4. 2011	2011, June 12

 

4. Correct the following letter layout:

Feb. 21, 2011

Assoc. Prof. Smirnov

Department of Physics

Rostov State University

Zorge St. 5

344090 Rostov-on-Don

Russia

Dear Dr. Johnson

I wish to acknowledge the receipt of your letter of April 6 and to thank you for sending me the reprints.

V. Smirnov

Yours sincerely (signature)

Letters of Invitation

Vocabulary

It gives me great pleasure to invite you to attend the Jubilee celebration of..

On behalf of the Organizing Committee may I invite you to participate in...

The Institutes of Physics officially invites you to deliver a series of lectures on …

It’s my great pleasure to invite you to make a poster presentation at the 17^th International Conference in Hamburg …

Accepting an invitation:

I am delighted to accept an invitation of the American Physical Society to participate in the conference on space research.

I am pleased to accept an invitation to the Congress on Hot Plasma and would like to contribute to the session on plasma instabilities.

Thank you very much for your kind invitation to the symposium on Applied Linguistics and Phonology.

I accept your invitation with great pleasure.

I am pleased to receive your invitation to …

I appreciate very much your invitation to …

Declining an invitation:

Thank you for your invitation to … but I regret that I am unable to accept it as …

I am sorry to decline your kind invitation …

It is with great regret that I have to decline your invitation to …

I regret to inform you that I am not in a position to accept your invitation to…

I regret that I cannot …

I am sorry to inform you that …

Tasks

1. Read the samples of invitation letters and highlight the common phrases used in such letters. Translate them into Russian.

Letter 1

Dear collegues,

We would like to invite you to attend our conference “ISFD 4 - International Symposium on Ferroic Domains” in Vienna, Austria, March 25-30, 2012. The conference is organized by the Institute for Experimental Physics of the University of Vienna and the Austrian Physical Society.

Our conference will pay for your accommodations, including full board and lodging at the conference hotel during the conference.

Beyond this, the conference organization has no financial responsibility for your stay in Austria.

Looking forward to seeing you in Vienna.

 

Sincerely yours,

Mark Kreps

Letter 2

Dear Prof. Miles,

It’s a pleasure for me to accept your invitation to participate in the symposium on Semiconductor Device Research to be held in Boston, September 2-4, 2012. The title of my paper is “Some Recent Development in High Power Devices”. This is a review of the latest research data obtained in my laboratory.

I look forward to the meeting in Boston as an opportunity for an exchange of information and ideas.

Sincerely yours,

Aleksey Volkov

 

2. Write a letter inviting Prof. Haus to participate in the conference on …. Inform Prof. Haus about the conference, which will be held in …, September 15-21 of the next year.

 

3. Write a letter in which you:

a) thank the Organizing Committee for inviting you to participate in the conference;

b) give the title of your poster paper;

c) ask about the program and the deadline for submitting abstracts.

4. Write a letter in which you:

a) express gratitude for the invitation to …;

b) express your regret for declining the invitation because of some circumstances.

Letters of Request

A request usually consists of a request phrase, a reason for the request and an expression of gratitude.

Vocabulary

Making a request:

Please acknowledge the receipt of the following publication …

Could you inform me about the scientific program in more detail?

I would appreciate further details of the symposium program.

I would very much appreciate information about accommodation, travel and living expenses and the terms of financing them.

I would like to ask you to …

Could you please …?

I would appreciate it very much if you could …

I would be very grateful to you if you could …

Would it be possible for you to …?

Replying to a request:

A. I am happy to be of help/ assistance to you.

I am pleased that I can offer you this help.

If I can be of any further help please do not hesitate to contact me/ to let me know at once.

If you require further information on …, I will be happy to help you …

I am glad that I can help you in this matter.

B. I very much regret/ I am sorry that I am unable to help you in any way.

Unfortunately I am unable to …

I am very sorry that I cannot …

I must apologize to you for …

Tasks

 

1. Read the samples of requests and highlight the common phrases used in such letters. Translate them into Russian.

 

Letter 1

Dear Prof. Neverov,

I would be pleased to accept a 200-word abstract of your article for publishing in “Sociological Review”.

We are looking forward to receiving your abstract as soon as possible.

 

Yours sincerely,

Jane Corn

Editor–in-Chief

Letter 2

Dear Professor Brown,

I have received your letter of May 12 requesting a contribution to Psychological Review. I am extremely grateful for your kind invitation. However, I am afraid I shall have to decline it, as only a small part of my work covers the subjects your journal deals with.

I express my regret once again.

 

Yours sincerely,

Sean Din

 

2. Write a letter asking Dr. … to supply you with the recent experimental data/ research data on …. Explain why you need these data.

 

3. Write a letter in which you:

a) acknowledge the receipt of the letter (date);

b) respond to the request in a favourable way;

c) offer your help if it is needed in the future.

 

 

Letters of Thanks

On receiving invitations, papers books or valuable information you should send a letter of thanks, gratitude or appreciation to acknowledge their receipt.

Vocabulary

We are glad/ pleased to receive your letter of …

It was a great pleasure to receive your letter of …

It is so kind of you to send me …

I am much obliged to you for sending me …

Thank you so much for …

Tasks

1. Read the sample of a letter of thanks and highlight the common phrases used in such letters. Translate it into Russian.

Dear Prof. Maslov,

It was a pleasure to receive your letter of October 15. Thank you for sending me your book. It is of great help for me. Please give my best regards to your son.

Hoping to see you at the Congress in London.

 

Yours sincerely,

Helen Crow

 

2. Write a letter in which you:

a) acknowledge the receipt of the letter of (date);

b) express your gratitude to Dr. … for an invitation to the conference to be held;

c) express hope to meet him at the conference.

Resume/ Curriculum Vitae

Vocabulary